For Canadian accounting firms
Canadian payroll built for accounting firms.
Bamboo, Rippling, Gusto were built for founder-run SMBs. This one wasn't.
Partners on T5013 draws. Staff on T4 payroll. Licensed CPAs on CPD cycles. Ten modules that fit the way a small Canadian firm actually runs. Full CRA T4127 payroll math, provincial ESA compliance, T4 and ROE filings, all in one tool.
The only Canadian payroll platform with a partner-draw ledger built in. See the competitor scan behind that claim.
Connects to the stack your firm already runs
What's under the hood
Data stays in Canada
Azure Canada Central + East. No cross-border replication. Ever.
PIPEDA compliant
Federal privacy law honoured at the schema layer, not just the marketing page.
AES-256 field encryption
SINs and bank details encrypted at rest on top of the database itself. Azure Key Vault handles rotation.
Helcim PCI-DSS Level 1
Card details tokenized in your browser by a Canadian PCI-DSS Level 1 processor. Cards never touch our servers.
Built in Oakville, ON
Founded 2025. Canadian-owned. Support inbox answered by the founder in Ontario time.
What it does
Three things a small Canadian firm actually needs from HR software.
01
Partners get a real draw ledger, not a spreadsheet
A running record of every partner’s draw, month by month, in the same platform as your firm payroll. Draws tag to your accounting export. Year-end totals feed straight into your T5013 season without a fresh spreadsheet. Every Canadian HR platform your firm looked at last quarter was built for founder-run SMBs where the founder takes a T4 salary. Yours doesn’t.
02
CPD hours tracked against every provincial regulator
A pre-loaded registry of 20 Canadian professional bodies (CPA per province, LSO, LSBC, PEO, EGBC, OAA, and more), with each regulator’s hour requirement and cycle length. Log an activity, watch the hours-in-cycle badge update per member, get flagged before someone falls behind. The tool you would otherwise track in Excel and forget until renewal season.
03
Compliance monitor that runs every night
Nine ESA rules scanned across your workforce, every night. Minimum wage, vacation entitlement, SIN currency, document expiry, ROE deadlines. Anything that would trigger back-pay or a Ministry of Labour complaint surfaces here first, on a Monday morning email if you want it. CRA T4127 payroll, T4 XML for Internet File Transfer, ROE XML for Service Canada V2.0 all live behind this.
The Canadian compliance year
Every Canadian deadline, already on the calendar.
CRA remittances, T4 season, EHT instalments, RRSP deadlines, and every federal and provincial statutory holiday. Surfaced on the dashboard the day they matter.
February 2026
4 events- Feb 15
CRA source deductions
Monthly remitters · Jan payroll
- Feb 16
Family Day
ON · AB · SK · NB · BC · NS · MB (Louis Riel)
- Feb 28
T4 + T4A filing deadline
Every employer with payroll in 2025
- Feb 28
T4 distribution to employees
Every employer · same date as CRA filing
Every deadline above is tracked automatically and surfaced on your dashboard before it costs you. Dates shown are canonical; CRA weekend-shift rules are handled by the product.
A CPA firm's Friday
Six pay structures. One pay run.
A fourteen-person Canadian accounting firm on a normal Friday. Six different compensation structures, each with its own CRA and provincial rule. Every generic payroll product handles two of them. Hibiscus HR handles all six.
partners
Partnership draws
T5013 slips, not T4
managers
Salary + year-end bonus
CRA T4127 annualized method
seniors
Salary + billable overtime
Provincial ESA overtime rules
staff accountants
Salary only
Standard T4
BD lead
Salary + commission
CRA Regulation 102 election
admin + bookkeeper
Hourly + breaks
Provincial ESA break rules
Six different CRA and provincial rules, applied automatically on every run.
The point isn't that Hibiscus supports partnership draws or the T4127 method or Regulation 102 elections. The point is that a generic SMB payroll product asks you to route those cases through spreadsheets and adjustments. Hibiscus routes them through the product.
Pricing
One tier. Everything included.
Full payroll. Full CPD tracking. Full compliance monitor. Full AI handbook. Full benefits admin. No add-ons, no per-user upgrades.
Or $16 per employee per month billed annually. Up to 30 employees.
Quebec is coming. Today Hibiscus HR handles the nine provinces and three territories outside Quebec. The Quebec engine (QPP, QPIP, HSF, WSDRF, CNESST, RL-1, Bill 96, Law 25) is built and in independent legal and linguistic audit. We'd rather be right than fast. Get notified when it ships →
Start running HR the Canadian way.
7-day free trial. No credit card. On the demo call our team walks your first pay run with you.