Canadian HR compliance for SMBs
The compliance work no one wants to own.
Built for Canadian SMBs with twenty to one hundred and fifty employees.
ESA deadlines, provincial payroll remittances, PIPEDA audit trail, T4 and ROE cutoffs. Tracked, calendared, and documented in one place. Payroll optional.
Full Canadian HR compliance from $14 per employee per month. Add payroll on the same plan for $22. One trial, two tiers.
Connects to the stack your firm already runs
What's under the hood
Data stays in Canada
Azure Canada Central and East. No cross-border replication. Ever.
PIPEDA compliant
Federal privacy law honoured at the schema layer, not just the marketing page.
AES-256 field encryption
SINs and bank details encrypted at rest on top of the database itself. Azure Key Vault handles rotation.
Helcim PCI-DSS Level 1
Card details tokenized in your browser by a Canadian PCI-DSS Level 1 processor. Cards never touch our servers.
Built in Oakville, ON
Founded 2025. Canadian-owned. Support inbox answered by the founder in Ontario time.
What it does
Three things every Canadian SMB owes its employees and the regulators.
01
An ESA monitor that runs every night across nine jurisdictions
Minimum wage, vacation entitlement, overtime, SIN currency, document expiry, probation review windows, ROE deadlines. Scanned nightly against every employee record. Anything that would trigger back-pay or a Ministry of Labour complaint surfaces on a Monday-morning email before it becomes an incident. Covers Ontario, BC, Alberta, Manitoba, Saskatchewan, Nova Scotia, New Brunswick, PEI, Newfoundland and the three territories.
02
A deadline calendar for the dates that trigger penalties
CRA source-deduction remittance dates, T4 and T4A XML submission cutoffs, ROE Service Canada deadlines, provincial payroll-tax remittances (Ontario EHT, BC EHT, Manitoba HE), WSIB and WCB reporting windows, probation review dates per employee. Not a wall calendar. A planning surface wired to the people they apply to.
03
A PIPEDA audit trail you can hand to the Privacy Commissioner
Every access to employee personal information logged. Data Subject Access Requests handled through a workflow instead of a scramble. Retention policies enforced per record type. Breach notification drafts generated with the facts already filled in. The paperwork a federally regulated privacy office would want on an investigation day, continuously, without someone remembering to turn it on.
The Canadian compliance year
Every Canadian deadline, already on the calendar.
CRA remittances, T4 season, EHT instalments, RRSP deadlines, and every federal and provincial statutory holiday. Surfaced on the dashboard the day they matter.
February 2026
4 events- Feb 15
CRA source deductions
Monthly remitters · Jan payroll
- Feb 16
Family Day
ON · AB · SK · NB · BC · NS · MB (Louis Riel)
- Feb 28
T4 + T4A filing deadline
Every employer with payroll in 2025
- Feb 28
T4 distribution to employees
Every employer · same date as CRA filing
Every deadline above is tracked automatically and surfaced on your dashboard before it costs you. Dates shown are canonical; CRA weekend-shift rules are handled by the product.
If you want payroll on the same plan
The $22 tier closes the loop.
Hibiscus HR runs Canadian payroll end to end: CRA T4127 math, provincial source-deduction remittances, T4 and T4A XML for Internet File Transfer, ROE XML for Service Canada V2.0. Partnership draws alongside T4 payroll on the same run for firms with mixed compensation. Not a payroll processor. The system of record from hire to year-end slip.
Keep your current payroll
Stay on the $14 compliance tier. Hibiscus exports a CSV every pay period in the format Wagepoint, Payworks, ADP WFN, Dayforce, or QBO Payroll Canada expects.
Switch to Hibiscus payroll
Move to the $22 tier when you're ready. All employee records, direct deposit setup, TD1 history, and benefit elections already live in the compliance side. The payroll module just lights up.
Pricing
Two tiers. One codebase.
Pay only for the compliance side if that's all you need. Add payroll when you're ready.
Hibiscus HR
Or $12 billed annually.
- Nine-jurisdiction ESA monitor
- Deadline calendar and reminders
- PIPEDA audit trail and DSAR workflow
- Handbook, policies, acknowledgements
- Document expiry watch
- CSV payroll export to your current processor
With payroll
Hibiscus HR + Payroll
Or $20 billed annually.
- Everything in Hibiscus HR
- Full CRA T4127 payroll math
- T4 and T4A XML for Internet File Transfer
- ROE XML for Service Canada V2.0
- Direct deposit via CPA-005 originator file
- Partnership draws alongside T4 payroll
Up to 150 employees. Need more? Talk to us.
Quebec is coming. Today Hibiscus HR handles the nine provinces and three territories outside Quebec. The Quebec engine (QPP, QPIP, HSF, WSDRF, CNESST, RL-1, Bill 96, Law 25) is built and in independent legal and linguistic audit. We'd rather be right than fast. Get notified when it ships →
Stop missing deadlines you did not know existed.
Twenty-minute demo. We walk your current compliance picture and show you the dates coming at you in the next ninety days.