Pricing
Two tiers. One codebase.
Pay only for the compliance side if that is all you need. Add payroll on the same plan when you are ready. No add-ons, no per-module fees, no per-user upgrades within either tier.
Hibiscus HR
Compliance only. Keep your current payroll.
Or $12 per employee per month billed annually.
Everything included
- Nine-jurisdiction ESA monitor, scanned nightly
- Deadline calendar for CRA and provincial payroll remittances
- PIPEDA audit trail and DSAR workflow
- Document expiry watch (SIN, work permits, licences)
- Handbooks, policies, acknowledgements with versioning
- Probation review and performance review tracking
- Benefits administration and carrier enrollment exports
- Employee self-service portal
- Onboarding and offboarding workflows
- Integrations: QuickBooks Online, Xero, Sage 50, QuickBooks Time, Karbon, Microsoft 365 SSO, Google SSO, Teams, Zapier
- CSV migration from Humi, Rise, Wagepoint, Payworks, Ceridian, ADP Canada
- Canadian data residency (Azure Canadian data centres)
- PIPEDA compliant
- Email support
With payroll
Hibiscus HR + Payroll
Everything above, plus the CRA payroll engine.
Or $20 per employee per month billed annually.
Everything in Hibiscus HR, plus
- Full CRA payroll (CPP, CPP2, EI, federal and provincial tax)
- T4127 annualized bonus method
- Partnership draw ledger with T5013-ready CSV export
- T4 and T4A XML for Internet File Transfer
- ROE XML for Service Canada V2.0 (plus manual ROE amendments)
- T2200 Declaration of Conditions of Employment (batch generation)
- Direct deposit via CPA-005 originator file
- CRA remittance summaries
- Professional dues register with T4 Box 40 tagging
- Billable vs non-billable time tracking and utilization report
- CPD hour tracking per provincial regulator (LSO, CPA by province, PEO, EGBC, OAA, LSA and more)
No credit card. Sales tax (GST / HST / PST) added at checkout based on your province. Pricing is per Active or On Leave employee. Up to 150 employees on self-serve.
The whole platform, from day one
Same dashboard, same compliance engine. Switch between tiers without moving data.
Questions
Everything an HR manager reasonably asks before signing.
Is $14 the actual price?
Yes. $14 CAD per employee per month billed monthly for the Hibiscus HR compliance tier. $12 CAD per employee per month if you prefer annual billing (about 14% off). The payroll bundle is $22 monthly or $20 annually. No add-ons, no per-module fees, no per-user upgrades within either tier. Sales tax (GST / HST / PST) added at checkout based on your province.
What is in each tier?
The $14 compliance tier runs the ESA monitor, the deadline calendar, the PIPEDA audit trail, policies, handbooks, benefits administration, employee self-service, document expiry watch, and a CSV payroll export your existing processor (Wagepoint, Payworks, ADP WFN, Dayforce, QBO Payroll Canada) can read. The $22 tier adds the full CRA payroll engine, T4 and ROE XML filings, T2200 batch, partnership draws, and CPD tracking. Everything in $14 is also in $22.
What counts as an employee?
Anyone with Active or On Leave status in your account. Former employees and deactivated records do not count toward billing.
What if we have more than 150 employees?
Pricing on the self-serve plans runs up to 150 employees. Above that, book a demo. We will scope what makes sense and give you a specific quote. We would rather not overpromise scale we have not proven yet.
Is there a free trial?
7 days, full access to the tier you pick, no credit card required. Cancel any time during the trial at no cost.
How do we get started?
Fill out the trial form with your company name, contact details, and phone. We reach back within one business day to provision your account and walk you through the compliance surfaces that matter most for your workforce.
Can we switch tiers later?
Yes. Move from $14 to $22 whenever you are ready to run payroll in the same system. All employee records, TD1 history, direct deposit setup, and benefit elections carry over because they live in the compliance side. The payroll module simply lights up. Downgrades take effect at the end of the current billing cycle.
When does billing start?
After the 7-day trial ends and you decide to continue. Billing runs through Helcim, a Canadian PCI-DSS Level 1 certified processor. Card details are tokenized by HelcimPay.js in your browser and never touch Hibiscus HR servers.
Where is our data stored?
In Canadian Microsoft Azure data centres. We never transfer your data outside Canada. Sensitive fields (SINs, banking) are encrypted at the field level on top of database-wide AES-256 encryption.
Do you support Quebec payroll?
Not available yet. The Quebec engine (QPP and QPP2, QPIP, reduced EI rate, Quebec income tax, HSF, WSDRF, CNESST, RL-1, RLZ-1.S, TPZ-1015, labour standards, Law 25, pay equity) is built and now in independent legal and linguistic audit, with professional Quebec-French and OQLF review. We will not turn it on for a single employer until that audit clears. Today Hibiscus HR runs for the nine provinces and three territories outside Quebec.
How do we cancel?
From Settings → Billing in the platform. Cancellation takes effect at the end of the current billing cycle. Your data is retained for 90 days after cancellation in case you change your mind, then permanently deleted per our PIPEDA-aligned retention policy.
Not sure which tier?
Book a 20-minute demo. We walk your current compliance picture and show you whether this is a $14 problem or a $22 problem.
Book a demo