All Features
10 modules. One platform.
Every module is fully integrated, data flows between them automatically. No add-ons. No separate logins. Built for Canadian compliance from day one.
👥
Employee Management
One source of truth for your entire workforce
- Full employee profiles with personal info, employment details, and compensation history
- Status tracking: Active, On Leave, Inactive, with automated transitions
- Department, role, and manager hierarchy
- Encrypted SIN and banking fields; documents stored in Canadian Azure with encryption at rest
- 4-step guided Add Employee wizard with save-and-resume
- Compensation change requests with approval workflow
- Bulk import via CSV for easy migration from your old system
💰
Canadian Payroll
CRA-compliant 2026 payroll, no spreadsheets required
- Automatic CPP, CPP2, and EI deductions with annual maximums
- Federal income tax + 9 provincial and 3 territorial brackets outside Quebec (2026 rates)
- Employer contribution tracking (CPP 1:1, EI 1.4×)
- ROE Web XML generation on offboarding (Service Canada V2.0 format)
- T4 XML generation for CRA Internet File Transfer
- CRA remittance summaries with due-date tracking
- Pay run history with full audit trail and downloadable PDFs
- CPA-005 bank file export for direct deposit
- Sage 50, QuickBooks, and Xero GL journal export
📅
Leave Management
ESA leave rules handled province by province
- Leave request and approval workflow
- ESA-compliant policies for the 9 provinces and 3 territories outside Quebec, plus federal jurisdiction
- Vacation, sick, personal, parental, bereavement, family responsibility
- Statutory holiday calendar maintained per province
- Vacation accrual tracking and balance calculations
- Return-from-leave reintegration checklist
- Manager override and retroactive adjustments
⏱️
Time & Attendance
Provincial overtime detected automatically
- Weekly timesheet entry with daily and weekly totals
- Provincial overtime thresholds applied automatically (ON 44h, BC 40h + daily 8h, etc.)
- Overtime violation flagging in the compliance dashboard
- Approve-all timesheet workflow for managers
- CSV export per week or per employee
- Timesheet hours feed ROE insurable-hours totals on offboarding
📋
Onboarding & Offboarding
Structured processes for day one and last day
- Customizable onboarding kanban board (Pre-Boarding → Week 1 → First Month → Complete)
- 8-step self-service Employee Portal: SIN, banking, TD1, document sign-off
- Auto-save and resume, new hires can complete onboarding over multiple sessions
- 5-step offboarding wizard with ROE deadline countdown
- Province-aware ESA termination pay calculations
- Equipment & access checklist for offboarding
- Automated welcome email when an employee is added, no manual invite step
📊
Compliance-as-Monitoring
Most HR platforms tell you what's compliant today. Hibiscus tells you when it breaks.
- Live compliance health widget on your Dashboard, score, top 3 action items, 30-day sparkline, and a "new this week" pill when something recently broke
- Daily background scan re-runs 9 automated ESA checks for every tenant, minimum wage, written employment agreements, emergency contacts, SINs on file, vacation entitlement, document expiry, statutory holidays, termination pay, PIPEDA consent
- Trend tab: 7 / 30 / 90-day score history with critical/watch/passing breakdown per day, see exactly when a regression started
- Instant email alerts the same day a new action-required compliance item appears, no waiting for a quarterly audit to find out
- Weekly compliance digest email every Monday: current score, 7-day trend, what's new this week, link to the dashboard
- Toggle digest and alert emails independently at the tenant level (both on by default)
- Document expiry tracking, certifications, licences, First Aid, WHMIS, work permits, with configurable alert windows
- CRA filing calendar, remittance, T4, EHT, year-end deadlines, province-aware
- WSIB-reportable workplace incident register + full audit log exportable to CSV
- Canadian-aware throughout: ESA rules for the 9 provinces and 3 territories outside Quebec, PIPEDA-compliant data handling, Canadian data residency
📘
AI Handbook Generator
AI-drafted, province-aware Canadian HR policies, in minutes, not weeks
- 15 Canadian HR policy templates: vacation, sick leave, bereavement, parental leave, overtime, stat holidays, right-to-disconnect, harassment, remote work, code of conduct, termination, privacy, performance, benefits, confidentiality
- Every draft grounded in the ESA rules for each province your employees work in, Ontario, BC, Alberta, the 9 provinces and 3 territories outside Quebec, plus federal
- Split-pane editor with markdown source + live preview; regenerate, edit, or save-as-draft at any time
- Customer counsel-review certification workflow, required before publishing, captures reviewing firm name and user ID for audit
- Compile selected published policies into a single PDF employee handbook with cover, table of contents, and acknowledgement signature page
- Every handbook version archived with bit-exact content snapshot, reconstruct what any employee signed years later
- Employee portal: employees read the handbook + record a typed-name e-signature (IP + timestamp logged for audit trail)
- Canadian-made: built in Oakville, grounded in Canadian employment law, not an adapted US template pack
⭐
Performance Reviews
Structured reviews, tracked goals, clear outcomes
- Review cycle creation: annual, semi-annual, quarterly, probationary
- Goal setting and progress tracking per employee
- Configurable rating scales and review templates
- Self-assessment and manager review workflows
- Performance history visible in the employee profile
- Probation review auto-creation 90 days from start date
- Analytics: rating distribution, completion rates, overdue reviews
💼
Benefits Administration
Manage plans, enrollments, and costs alongside your broker
- 12 supported plan types: Health (Extended Medical), Dental, Vision, Life, Short-Term Disability, Long-Term Disability, Critical Illness, AD&D, EAP, Health Spending Account (HSA), Wellness Spending Account (WSA), RRSP / Pension Match
- Configurable plans with employee/employer contribution splits
- Universal 22-column enrollment CSV, works with any carrier
- Carrier-filtered CSVs for Manulife, Sun Life, and Canada Life
- Read-only Broker Portal with redacted personal information
- Employee self-serve portal to view coverage and request changes
- Change request queue for HR to triage and respond
📈
HR Reports & Analytics
Five report tabs covering every module
- Workforce: headcount, departments, provinces, salary bands, tenure
- Payroll: YTD deductions, remittance totals, cost-per-head, deduction breakdown
- Leave: days approved by type, top leave takers, approval rate, request trends
- Performance: rating distribution, completion rates, goal progress
- Time & Attendance: hours logged, overtime by province, weekly summaries
- CSV exports on every report for your accountant or board
- Role-based access, admins see everything, managers see their team
Works with the tools you already use
Live OAuth integrations, plus file-based exports for every major Canadian accounting, benefits, and government system.
Live OAuth integrations
QuickBooks OnlineXeroMicrosoft SSOGoogle SSOSlackMicrosoft Teams
File-based exports
Sage 50 CanadaManulife GroupBenefitsSun LifeCanada LifeCRA Internet File TransferService Canada ROE Web
These systems either don't publish a public API, or require carrier-approved file formats. Hibiscus generates the right file; you upload it through the vendor's existing portal.
Quebec coverage is in development.We're not shipping QPP, QPIP, CNESST, RL-1, or a fully bilingual French interface until each is independently audited for legal and linguistic compliance, quality over speed. Today, Hibiscus HR supports the 9 provinces and 3 territories outside Quebec. Quebec employers should pair us with a Quebec-native payroll system in the meantime.
Get notified when Quebec ships →See it all in a 30-minute demo
We'll walk through your specific use case, no generic slides.